Privacy Policy
Effective Date: November 2021
Last Updated: March 2025

The Tanya Vlok Foundation ("we," "our," "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and share your information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

The Tanya Vlok Foundation is a registered charity dedicated to emergency funds to allow people to escape abusive relationships; and to educate society about all forms of domestic abuse. Our website (www.thetanyavlokfoundation.org) provides information about our work and facilitates donations, inquiries, and community engagement.

For any privacy-related concerns, you can contact us at:
Email: contact@thetanyavlokfoundation.org

2. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Identity & Contact Data: Name, email address, postal address, phone number.

  • Donation Information: Payment details (processed securely via third-party payment providers).

  • Communication Data: Messages, feedback, and inquiries.

  • Technical Data: IP address, browser type, cookies, and analytics data for website performance tracking.

We do not collect special category data (e.g., health, race, political opinions) unless required for specific services and with your explicit consent.

3. How We Use Your Data & Lawful Basis

We process personal data under the following legal bases:

  • Consent: When you sign up for newsletters or opt into communications.

  • Contractual Obligation: When processing donations or fulfilling service requests.

  • Legitimate Interests: To improve our website, analyse engagement, and maintain security.

  • Legal Compliance: When required to comply with applicable laws and regulations.

4. How We Share Your Data

We do not sell or rent personal data. However, we may share it with:

  • Service Providers: Third-party payment processors, email services, and IT support providers.

  • Legal Authorities: When required to comply with legal obligations.

  • Partners & Affiliates: When necessary for project collaborations (with confidentiality agreements).

Any data transfers outside the UK are safeguarded by appropriate legal mechanisms, such as Standard Contractual Clauses (SCCs).

5. How Long We Keep Your Data

We retain personal data only as long as necessary for the purposes collected, including legal, accounting, or reporting obligations. Typical retention periods:

  • Donation records: 6 years (for financial compliance).

  • Contact inquiries: 1 year after last interaction.

  • Newsletter subscriptions: Until opt-out.

6. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

  • Right to Access: Request a copy of the data we hold.

  • Right to Rectification: Correct inaccurate or incomplete data.

  • Right to Erasure: Request deletion of your data (subject to legal exceptions).

  • Right to Restrict Processing: Limit how we use your data.

  • Right to Data Portability: Receive your data in a structured format.

  • Right to Object: Object to processing based on legitimate interests.

  • Right to Withdraw Consent: Opt out of marketing communications at any time.

To exercise any of these rights, please contact us at contact@thetanyavlokfoundation.org. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we are not handling your data lawfully:

ICO Contact: https://ico.org.uk/
Phone: 0303 123 1113

7. Cookies & Tracking Technologies

We use cookies to enhance user experience and collect analytics. You can manage cookie preferences in your browser settings. For details, see our [Cookie Policy].

8. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices and encourage reviewing their policies before sharing personal data.

9. Policy Updates

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Effective Date." We encourage you to review this page regularly.

For any questions regarding this Privacy Policy, please contact us at contact@thetanyavlokfoundation.org

Last Updated: March 2025